NOTICE OF 2017 MAINTENANCE FEE INCREASE
Under the By-Laws of the Club, the Board of Directors has the responsibility to manage the business and the affairs of the Club, including the responsibility to impose and collect dues and assessments from its members, to pay its periodic operating expenses and to maintain, repair and replace, when necessary, its improvements, facilities, and recreational areas.
This past year, as has been the case for the past few years, the Club, through its annual dues, has been able to meet budgeted operating costs, despite large increases in propane, electric, lawn maintenance and common area repair. Also, this past year, the Board has realized that it is necessary for the Club to re-invest in the operation, improvement, and maintenance of the Club and the Club property. The following projects require the Club’s immediate attention at an estimated cost of $2,227,398.00 above our normal budgetary operational requirement:
- New Sewer Treatment Plant – Estimated Cost: $1,677,398.00. The current usage exceeds current plant capacity of 60,000 gallons per day by almost double. In 2016, the average usage was 119,518 gallons per day. Recognizing this fact, the Board retained MECCO Engineering to develop a plan for meeting the Club’s needs in accordance with new Missouri Department of Natural Resources and Federal Waste Water discharge requirements. Our current plant permit expires on November 1, 2018, so a new treatment plant must be operational by then. With an estimated build time of six months, it is imperative we fund this project now.
- New Swimming Pool – Estimated Cost: $550,000.00. The Board has exhausted all efforts to maintain the swimming pool in sufficient working order, but our thirty-year old pool now has to be replaced. The pool leaks up-to 10,000 gallons of water per day and the filtration system cannot keep up with the demand placed upon it. Construction is planned to start after Labor Day 2017 and to be completed by Memorial Day 2018. Again, it is imperative to fund this project immediately.
The Board regrets having to levy this dues increase as much as you may dislike having to pay it. But, hopefully, all of us recognize the importance of protecting our investment and keeping our facilities in good operating condition; unfortunately, there comes a time when repairs no longer suffice and when replacements must be made.
Our 2017 Maintenance fees have been increased by the same percentage per Ownership level and are due and payable in full no later than March 1, 2017.
Please know if the requisite funding is not received, the Board will not be able to fund these needed projects, resulting in perhaps, restriction and/or cessation of use of facilities.